SoftCo on-demand Human Resources

The volume of HR documents and legislation is increasing. Behind each HR process is a paper trail that can be cumbersome and difficult to manage. Whether it’s the review process, disciplinary procedure, policy management or absenteeism, inevitably there is a piece of paper or signature that is vital. Putting HR documents in a Windows folder is simply not enough for compliance nor sufficiently fast for easy retrieval of content.

Providing complete visibility and control, SoftCo on-demand Human Resources takes care of the HR paperwork that you copy, distribute or retain ‘just in case’. The solution ensures that all HR processes are streamlined and compliant with industry-standard regulations. HR documents are digitally captured, maintained, and securely archived. The original records can be searched and retrieved in seconds by authorised personnel using a wide range of criteria. With lifecycle management policies and built-in audit logs, security and integrity is paramount.

Available on-premise and on-demand, SoftCo HR manages and optimises critical HR paper processes to remove both cost and risk.

Features:

• User-friendly and fast interface
• Seamless integration with existing HR systems
• High-volume scanning with automated data capture and batch functionality
• Automatic bulk upload of electronic documents
• Real-time information, document and record access
• FreeText search any document
• Powerful and intuitive workflow routing
• Full history of a document’s lifecycle
• Extensive reporting tools against documents and workflow case data
• Complete audit trail of all user and administrative actions for each document
• Set retention periods digitally destroying expired files based on US Department of Defense (DOD 5220.22M) standards
• Quality Assurance of all scanned documents
• Secure storage of HR files in-house or in an off-site data centre
• Option to shred documents adhering to industry-standard regulations